NetSuite AP Automation

NetSuite AP Automation features

These native AP automation features come from separate NetSuite features and SuiteApps, so each one is enabled and configured on its own (which is why the order matters).

Capture vendor bills without retyping them

Let NetSuite read the invoice so your accounts payable team only has to verify it.

• Email or upload PDF, JPEG, or PNG bills, and Bill Capture uses Oracle's generative AI document model to pull out the vendor, PO number, lines, and totals.
• Review the invoice and the draft bill side by side, and NetSuite learns from each correction.
• Emailed bills arrive through the Transaction Email Capture SuiteApp, a separate install.

Match bills to purchase orders and receipts

Pay for what you actually ordered and received, regardless of what the invoice claims.

• Bill Capture matches bills to open purchase orders and handles partial billing (the third shipment of a five-shipment PO stops being a puzzle).
• The 3 Way Match Vendor Bill Approval workflow, part of the NetSuite Approvals Workflow SuiteApp, checks each bill against its PO and item receipt within the tolerances you set.

Route approvals and stop duplicates

Get the appropriate sign-off before any money leaves the operating account.

• Bills with quantity or amount variances route to a supervisor automatically, while bills within tolerance continue toward payment.
• NetSuite warns you when an uploaded bill's reference number matches one already entered (so the vendor who sends every invoice twice gets paid once).
• Apply a payment hold to a disputed bill until purchasing and the vendor resolve the discrepancy.